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There is a great need to have all the public procurement processes monitored by independent bodies. The monitoring bodies have the mandate of ensuring that the procurement processes are transparent and in the interest of the public. Given the fact that these bodies are tasked with such an important role, it is paramount that they should not have any links whatsoever with the firms they are assigned the monitoring roles. The reasons for carrying out monitoring of public procurement processes are manifold as we shall see shortly.
First, monitoring the processes will guarantee the one fact that all the stakeholders in the tendering and the bidding processes are exposed to a transparent system. Without the oversight of the monitoring bodies, chances are those rogue employees within an organization setup could single source for vendors who are ready to share the profits with them. Owing to this fact, therefore, monitoring will ensure that the processes are less or corrupt free for the vendors and this promotes trust for such organizations.
Oversight processes over the public procurement processes is also important since it ensures that there is equitable distribution of the opportunities to tender and supply for advertised services and products. If there is no monitoring in place for such organizations, chances are that these opportunities would be distributed to only specific classes of people due to nepotism and other forms of corruption. monitoring, however, makes it possible for all people to access those opportunities and that those who win them are those who are rightly merited to do the supplies of the needed goods and services.
The monitoring processes also ensure that accountability within public institutions is upheld and that every coin allocated to a procurement process doesn’t go down the drain. To ensure that there is no impairment of service delivery to the public due to embezzlement of funds by the employees in such organizations, it is important, therefore, to have monitoring processes in place.
Accountability has the effect of making it possible for organizations to make proper judgement on its future budgetary allocations. Owing to the fact that the stakeholders have a clear view of all the procurements, they can easily make decisions based on the expenditure patterns exhibited and are thus able to channel resources prudently in the future projects. When there is proper decision making, sectors will be saved from having to have too little or too much in terms of budgetary allocations.
Lastly, oversight over procurement processes ensures that the masses have confidence in the spending of such institutions. More often than not, the public is usually uncertain of the spending patterns in the governmental institutions. This skepticism can only be dispelled where there is an oversight over the procurement processes.